Monday, May 14, 2007

Public Speaking : Room Setup Checklist

**Your first priority is safety. Know where fire exits and extinguishers are.
**Have backup equipment and backup plan in case of failure.
**Keep room lights at maximum intensity unless slides and/or video projection are being used.
**If room lights are down, put a soft light on presenter.
**Schedule breaks during program.
**Tape door latches to prevent them from making loud noises.
**Use semi-circular seating if possible.
**Provide hardback writing surface if needed.
**Locate your presentation area as close as you can to front row.
**If seats can't move YOU MOVE!
**Without screen, set to long side of the room.
**With screen, set to short side of the room.
**Avoid long narrow rooms (switch rooms if possible).
**Avoid placing chairs next to walls.
**Cut aisles behind poles.
**Set aisles bigger as they get nearer exits.
**Seat for least distraction audience members should not have to cross more than six others to get to a seat.
**Force audience to front with reserved signs or put out less chairs than the expected attendance. Stack additional chairs in back corner of room so they are handy if needed.
**Arrange for a good sound system. Thoroughly check sound system BEFORE program.
**Check climate. Locate climate controls or know who to call.
**Make sure water and glasses are available.
**Locate restrooms, phones, snackbars, elevators or stairs, and business center.
**Make sure there are signs posted to direct participants to your room.

Personalize this checklist for your presentations.


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